Time & Billing Software
Automate it all with Aestiva.
Improve your Time and Billing process by automating it end-to-end, with Aestiva Time and Billing software. Aestiva’s Time & Billing software speeds up operations, provides accuracy and audit, and consolidates your invoicing process.
A basic system includes:
- On-line time and expense sheets
- Approval flow with reminders
- Sophisticated project management
- Customer invoice scheduling
- Integration-ready
Use the chart below to quickly compare Aestiva Time & Billing with other related products from Aestiva.
Time & Billing Software Extensions
Here is a partial list of features that can be added to Aestiva Time and Billing.
Hardware and Software-based Time Clocks
Our production department can integrate Aestiva Time and Billing with software and hardware based clocks.
Custom Layouts
Our production department has the ability to make major changes to the layout of time sheet forms. We can add reportable custom fields, change how fields or ordered and organized on the screen, change the time sheet period (note that time can be submitted weekly and still be reported/exported bi-weekly, monthly, etc.), and change the time sheet layout to conform to specific needs.
Language extensions
This product can be provided in most languages and can be extended with additional languages.
Off-Line Time Sheet
Special purpose option for setting up and importing off-line spreadsheets for users who wish to fill out their time and/or expenses off-line and import them later.
Union-specific Time Sheets
This product can be extended with additional time sheet forms to support union-specific requirements.
Expense Report Extensions
Credit Card Upload – Corporate
Admin ability to import credit card information into expense system so they are automatically applied to user expense reports.
Time Tracking Extensions
Credit Card Upload – End-User
User ability to import credit card information into expense form.
International Support
User ability to set expense report currency, submit expenses in any currency, and/or view expense reports in different languages.
Off-line Form Import
The ability for the user to import spreadsheets directly into expense report forms.
Pre-Travel Request Form
Ability to submit pre-travel requests with approval flow, a “Create Expense Report From Travel request” feature.
Policy Flagging
Ability to flag expense reimbursements and/or follow special approval flows for expenses that are out-of-policy.
Other Time & Billing Extensions
Receipt Imaging – By email
Attach receipts to expense requests by emailing them into your system. (Shoot and email). Cell phone with camera or desktop with scanned receipts required.
Spot Check Tool
Expense Report enforcement tool to enhance Expense Report compliance.
Accounting Interfaces
Integrate with QuickBooks, Mas90, MS Dynamics, PeachTree, SAP, PeopleSoft, and more.
ACH Interfaces
Automate the payment process with ACH file generation.
General Information
If you’re a professional organization it is important to select a a Time and Billing Software package made for professionals. It is not important to find one for your specific industry since this Time and Billing Software package is so flexible.Made for professionals who bill for their time and expense, the Aestiva Time and Billing Software product manages time tracking, expense tracking, and the invoicing or billing process. At each step along the way, we’ve taken special consideration of the user to ensure your Time and Billing Solution is easy, flexible, and intuitive.
Flexibility and ease-of-use in a Time and Billing Software product is achieved with the use of electronic forms; a form for Time Tracking, a form for Expense Reports, a form for your Project information, and a form for your Leave Requests. The forms can be adjusted and redesigned to fit your specific needs.The use of electronic forms makes the Time and Billing Software solution more flexible, and easier to use since the system looks and feels like paper. The Time and Billing Software is far more intuitive. Most Time and Billing Software solutions are not designed this way because most firms who sell Time and Billing Software are not Business Process Automation experts with special electronic forms technologies. Aestiva’s BPA experience gives it an advantage over other Time and Billing Software companies.
The purpose of a Time and Billing Software product is, among other things, to reduce errors, which can be embarrassing, if not hurtful. One of the ways to do this is by reducing reliance on personal memory. This Time and Billing Software product includes a Customer Billing file that defines when invoices go out so there is no need to rely on personal memory. Special invoice designs can be set up too. Once again, one does not need to rely on personal memory. Line-item based approvals are also available, ensuring invoices are issued properly and accurately.
Your time and billing software, more than anything, needs to be flexible about billing. It needs to handle a wide variety of negotiated and requested billing terms. It’s why this Time and Billing Software product includes support for fixed bid contracts, recurring billing, contracts with combinations of each, and the ability to define differnt kinds of billings for different projects.
This Time and Billing product also helps with Project Management. Projects can be assigned to specific users. User schedules can be set up by project managers or by the users themselves. This Time and Billing Software product makes it easier to manage projects.
Demonstrations of this Time and Billing Software package are free. There are no obligations. You are invited to get on this Time and Billing Software products and see for yourself why more and more people are choosing us for their Time and Billing solution.
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