eProcurement

Flexible. Powerful. Installed Fast.

Aestiva eProcurement is procurement, automated your way. All kinds of procurement. All kinds of processes. Automated your way. As a paperwork automation company we can do it all. Systems are assembled to meet your business process needs.

As a world-leader in paperwork automation you'll enjoy powerfull and carefree technology. There are no recurring license fees. We have a wide variety of sample procurement scenarios that serve multiple industries. And Aestiva can do just about anything you want.

Procurement related systems:

Enterprise Systems

Aestiva Procurement can be installed for the entire enterprise

Aestiva’s Enterprise Procurement Systems have low-IT overhead and can be deployed quickly. Our “simple-is-better” design philosophy matches well with the goals of Aestiva’s enterprise customers. For further information please call SupplySquare and ask for an Enterprise Deployment expert.

Aestiva delivers:

Multi-Lingual and Multi-Currency Procurement Systems
Distributed Systems (Servers installed around the world)
Scaling to Over 100.000 Users
Solutions Hosted In-House or 100% Outsourced
Deployment Planning and Opportunity Consulting

eProcurement System Software Extensions

This eProcurement system may be extended with a wide variety of procurement software add-ons and procurement software extensions.

Partial (alphabetical) overview of extenstions:

Custom Blanket PO System

Base procurement system allows you to set up Blanket POs and mark off received goods. Add-ons can include approval notification when changes exceed pre-defined thresholds, expirations, and manual sign-off requests.

Budget Modules

A variety of off-the-shelf and custom budget modules are available. Modules allow you to upload annual, monthly, or quarterly budget data (tied to GL Codes/Departments), project-based budgets and/or place limits on users based on their budget authority.

Budget Modules

Customized Approval Flow

Base procurement system includes comprehensive budget approval flow module. However, in cases where company-specific hierarchies are in place, Procurement can be extended with custom approval tables to ensure ease of administration. Procurement software also allows manual requests for sign-off.

Custom POs

Special purpose extension to the procurement system that allows one to use special-purpose Purchase Order screens for Leases, IT expenses (with serialization and RMA support), Contracts, Service Orders, and Construction (with contractor back-charge notification).

Archiver

GSA Module

Splits line items based on direct and indirect procurement expenses. Includes GSA data integration.

Expense Forms

Special purpose forms for travel and non-travel related reimbursements, and check requests. Can be used to launch/manage expense-related purchases.

Custom Shipping

Dual stand-alone and integrated management of shipments/release of items for use outside of entity.

Custom Receiving Tools

The base procurement system includes support for full or partial receipt of goods. Custom tools can be added for handling RMAs, asset tracking, and QA reviews.

EDI Services

A variety of advanced services for setting up and maintaining EDI exchanges with suppliers, customers, and partners is available.

Invoice Approval

Enterprise – Invoice Request form with invoice(s) attachments, return management, etc.

Language Support

This product may be delivered in almost any language.

Item Catalog

An advanced vendor and item catalog is included with the base product. The base procurement system includes auto-capture of items ordered, a google-like search, vendor territories, and vendor categorization. Custom catalogs can include image-based navigation, corporate-approved product catalogs, and/or stock/non-stock item controls.

Order Entry

Can be linked to purchasing, inventory, inventory pick-lists, cost and markup analysis, and drop-ship.

Problem and QA Reports

Special purpose forms for managing problems that arise in relation to received goods.

RFX Forms

Enterprise – Creation of RFX form is included with the base product. Additional features can include awards, award notification, conversion to Purchase Orders, web-based vendor signup, review, and approval.

Smart Spend Modules

Creation of spend analysis reporting and lookup selection screens to promote lowest-price selection and greater visibility to spend information during the purchase process.

Split Reporting

Ability to split individual line items in the procurement system into multiple codes based on unit price, extended price, and/or percent split or based on previously saved split.

Template Kits

Ability to define sets of purchasing forms and have them auto-submit for approval on a recurring basis. Note: Ability to create template kits is included in base product. This feature allows for added functionality.

Vendor Analysis/Spend Management

Ability to issue vendor reports and vendor problem reports and report on vendor history.

Vendor Punchout

The base procurement system can be integrated with vendor web sites. When this happens you no longer need to shop on the vendor site – saving you time and money. Instead, you access the vendor site from within Aestiva Purchase Order.

Vendor Request Form

The base procurement system already includes the ability to perform simple Vendor Requests with automated approval. However, if a new form is needed with a custom approval flow to manage the Vendor Request process, a module is available.

Warehouse Check In/Out

Variety of forms and methods available.

Vendor Sign-off

Ability to require and report on outside vendor confirmation requests. Can support other vendor check-offs related to order fulfillment.

Trusted software

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